Renting a moving truck for your commercial move is easy if you prepare ahead of time. Below are five important dos that will help make the rental experience the best it can be.

1. Do Reserve Your Truck Early
As with a lot of things in life, the earlier you make a reservation the better to insure that it will be available when you want to use it.

Since you rent vehicles on a first-come-first-served basis, you may be stuck renting a vehicle that doesn’t meet your needs or wishes. That’s why you should make contact with a rental truck agency as soon as you know you will need a truck.

2. Do Select the Right Vehicle for Your Needs
When renting a truck, you may be presented with an almost overwhelming number of options. However, be sure you know what type of vehicle you need before you rent it. For example, don’t rent a truck that is too small if you know you need plenty of room for office furniture and boxes.

Rental trucks are typically divided into classes based on their length, which ranges from about 10 to 26 feet for a standard box truck. If you aren’t sure what size you need for your move, ask the company for advice. In general, a 15-foot box truck is ideal for a small office move.

3. Do Adequately Insure Your Vehicle
You might be confused about rental insurance and how your own individual auto insurance comes into play when renting a truck. Some rental truck companies provide insurance options for renters, and these options can make financial sense even for those drivers who already have other coverage. If you’re not sure whether your own auto insurance will cover you, call your insurer to find out.

The company may also offer a collision damage waiver, which is not a type of insurance but does protect the truck if you get in an accident with another moving vehicle.

4. Do Document Any Pre-Existing Damage
After the paperwork is completed and you are about to step into your rental truck, you are likely going to be asked to join the rental truck company representative in a walk-around inspection of the vehicle. Inspection is very important for your protection financially, so do not skip this event or gloss it over.

Instead, make every effort to note pre-existing damage that you find, and take snapshots using your cell phone of dents, dings, scratches, and glass cracks that you may see.

By documenting pre-existing damage, you protect yourself from being held financially responsible for damage you did not cause while you were renting the truck.

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